Job: Junior Finance and Administration Officer (GCCA-EC) at the African Union (AU)

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Request ID: 1186
Location: Libreville, Gabon
Reporting to: GCCA + Project Coordinator
Directorate/Department: Directorate of Sustainable Environment and Blue Economy/Department of Agriculture, Rural Development, Blue Economy and Sustainable Environment (DARBE)
Division: Sustainable Environment
Job level: P1
Number of Positions: 01
Type of contract: Fixed – Duration

Purpose of work

  • The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Global Climate Change Alliance Plus (GCCA+) programme.
  • The overall objective of the program is to strengthen the institutional capacities and support the coordination functions of the African Union Commission (AUC) and the Economic Community of Central African States (ECCAS) for the implementation of the Paris Agreement on climate change and the correspondent at the national level. Determined Contributions (NDC) in Africa.
  • The AUC is responsible for overall continental coordination of program implementation,

Main duties

  • The Junior Finance and Administration Officer will be responsible for carrying out administrative and financial duties, as well as assisting with the technical aspects of the program.
  • The officer will have overall responsibility for assisting the program in the planning and execution of all administrative tasks. He/she will follow up as necessary on administrative matters involving various AU departments and directorates and other offices.
  • Other duties include providing assistance in general coordination and monitoring of the program in addition to participating in day-to-day activities.

Specific responsibilities

  • Assistance in the preparation of the annual budget based on the work plan
  • Supports compilation of financial reports and statements.
  • Provide support in the management of cash controls and disbursements
  • Provide administrative support and prepare relevant progress reports.
  • Liaise with finance, human resource management, operations and supply chain departments for finance, HR, administrative and procurement functions; serve as a focal point to manage related files, provide proposals and solutions to particular problems, prepare regular summary/status reports and deal with all related issues
  • Assist the office in facilitating communication with the various service departments at headquarters
  • Facilitate stakeholder engagements, schedule appointments and provide required administrative and logistical support as required.
  • Draft correspondence on financial and administrative matters and ensure that incoming and outgoing correspondence and communications are handled efficiently.
  • Manage logistical arrangements for meetings and other events.
  • Organize the travel of agents and carry out liaison tasks with partners;
  • Prepare and participate in project meetings and take minutes and/or notes of these meetings; follow up on the implementation of decisions/action plans from meetings by liaising with program staff and those involved.
  • Maintain databases, confidential and management records; administrative and financial documents/files in electronic and hard copy;
  • Prepare and participate in project meetings and take minutes and/or notes of these meetings.
  • Perform any other related task assigned by supervisors.

Academic requirements and relevant experience

  • Candidates should hold at least a Bachelor’s degree in finance, administrative management or related fields, with at least two (2) years of relevant professional experience, preferably in international organizations OR a university level master’s degree in the fields of study listed above with a minimum of two (2) years of relevant work experience.
  • A qualification in project management would be a plus.
  • Candidates should have appropriate experience at a junior level with exposure to program support and professional engagement in one or more of the following areas: project management, environmental management, climate change adaptation and mitigation, management involving multiple stakeholders such as RECs, Member States, RCCs and development partners.
  • Experience in office management and administration would be an added advantage.
  • Experience in the ECCAS region (i.e. Member States) will be an added advantage.

Required Skills :

  • Excellent interpersonal and communication skills
  • Strong planning and organizational skills
  • Very good writing skills
  • Very good ability to liaise with various stakeholders, at different levels
  • Very good sense of responsibility and ability to take initiatives
  • Ability to negotiate, communicate diplomatically
  • Proficiency in one of the AU languages ​​(Arabic, English, French, Portuguese or Spanish). Preference is given to candidates who speak at least one of the ECCAS working languages ​​and proficiency in another ECCAS language is an added advantage.

Leadership skills:

  • Change management
  • Risk management.

Basic skills:

  • Teamwork and collaboration
  • Responsibility Awareness and Compliance
  • Orientation to learning
  • Communicate with influence.

Functional skills :

  • Analytical thinking and problem solving
  • Knowledge and information sharing
  • Drive for results..
  • Focused on continuous improvement.

Duration of appointment

  • The appointment is for an initial term of one (1) year, of which the first three (3) months are probationary. It is renewable based on performance and availability of funds.

Gender mainstreaming:

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages ​​:

  • Fluency in one of the AU working languages ​​(Arabic, English, French, Portuguese and Spanish) and fluency in another AU language is an added advantage.

Remuneration

  • The salary attached to the position is an annual lump sum of USD 70,474.20 (P1 Step 5) including all allowances for internationally recruited staff, and USD 55,665.42 including all allowances for locally recruited staff of the African Union Commission.

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